IT Computer/Laptop Approvals
Desktop/Laptop Approval Process
USU currently obtains desktop computers from a single vendor via a pre-competed 5- year blanket purchase agreement (BPA) with NCS Technologies, Inc. Faculty and staff who need a standard desktop are required to purchase the pre-negotiated and pre-configured NCS system in order to meet the security, cost and maintenance requirements. (USU Instruction 7900 Addendum T).
Summary:
- Standard desktop systems MUST be purchased via the University's Financial System utilizing NCS Technologies as the vendor. The NCS desktop CANNOT be purchased via Government Purchase Card.
- Non-NCS desktop/laptops can be purchased via Government Purchase Card (GPC) or the University's Financial System. Non-NCS systems will REQUIRE prior approval from USU Configuration Control Board (CCB). If a non-NCS system is approved, the waiting period may extend beyond 1-month in order to build a special image and perform DoD required security configurations.
Guidelines
Any system on a DoD network (.mil or .edu) must be maintained to specific information assurance (IA)/security standards. USU Instruction 7900 Addendum T implements Information Technology procurement governance procedures in an effort to limit a) escalating cost of redundant USU computer purchases, b) the high cost of maintaining multiple systems, and c) information security requirements.
System Configuration and Image
Full DOD Security Configuration/Image Required | Modified DOD Security Configuration / Image Required | DOD Configuration / Image NOT Required |
|
.mil wired | X | ||
.edu wired | X | ||
.edu wireless | X |
||
Networked Desktop | X | ||
Networked Laptop | X | ||
Stand-alone Laptop | X | ||
Stand-alone Desktop | X | ||
Any system processing/storing DoD data | X |
- Systems requiring access to the .mil or .edu wired network MUST have full DoD Security Configurations (even if access is required once).
- Desktops are not allowed on the .edu wireless network.
- Desktops are allowed on .edu wired networks.
HJF and Grant Funded Computers
Systems that will be purchased with HJF and grant funds are also required to utilize the IT Approval process. Failure to utilize or attempt to bypass the approval process may result in denial of access to USU networks.
Laptop and NCS Desktop Upgrades and BPA Information
- View the desktop, laptop and upgrade specifications to confirm the NCS system meet your requirements.
- Please note: The need for a component that is available on the NCS Upgrades list is not justification for a "Specialized" non-NCS system.
- Pricing
- a. Desktop BPA number and pricing Information or
- b. Laptop BPA number and pricing and/or
- c. Upgrades and
* Note: BPA= Blanket Purchase Agreement
Quick Assessment
The majority of USU's faculty and staff will require a standard NCS system or an NCS system with upgrades.
Quick Assessment | Response | Solution |
Does the NCS system meet | Yes | Continue to |
No | Continue to |
Contact Information
4301 Jones Bridge Road
G074
Bethesda, Maryland 20814
Voice: Comm (301) 295-9800
DSN 295-9800
help@usuhs.edu